Time Management
Hello Beautiful Souls!
Have you ever thought to yourself that there aren’t enough hours in the day, or felt overwhelmed at the tasks facing you? I know I absolutely have. And if you have as well, this blog can help you!
- Clarify your goals and strategy
Be very clear about your aims and ambitions, both short and long term. Write them down. Once you know what you really want to achieve (and why) it’s easier to make decisions about what needs to be done, and to plan accordingly.
- Focus on your top priorities
You’ll be more productive and profitable if you identify and focus on the areas most important to your business. Work on the fundamentals first. The Latin word ‘fundamentum’ means foundation – so take action, build strong foundations and the rest should follow.
- Schedule time
Literally write an appointment in your work planner (you do have one of those, don’t you?) to set aside a realistic block of time for your priority actions. This reduces anxiety over not having enough time and keeps you focused.
- Say no!
Consider Jim Rohn’s suggestion. “Learn how to say no. Don’t let your mouth overload your back.” Always check your schedule before committing to anything new. Don’t allow others to divert you from your objectives.
- Create supportive systems
This includes systems for filing, management information and communication. Creating a system for the functions that you repeat most often enable you to complete the task more quickly and efficiently with practice. Create that system and then practice it!
- Take a reality check
Will your current activity have a positive outcome, or are you doing it to avoid something else? Ask yourself – will doing this take me towards my goal? As Peter F Drucker observed “There is nothing so useless as doing efficiently that which should not be done at all.”
- Delegate!
It’s tempting to do something yourself when you think you can do it faster and better. But consider the long term – delegation now will save time in the future, and if done appropriately can motivate your staff, boost their confidence, and help them develop their skills.
- Repeat your success
Remember the last time you accomplished something that you major, or something that you may have doubted yourself about. What strategies and techniques did you employ that made you so effective and focused? Can you repeat them? Alternatively, imagine you are going away tomorrow, and work through today accordingly.
- Balance your life
Formally schedule personal activities too, so you make time for family, friends, your health and fun because having a balanced life reduces stress and increases energy levels. Time management is really about life management!
- End the day
At the end of the working day, tidy your work area, make notes about what needs to be done tomorrow, and prioritize those tasks. Shift your focus from what you didn’t finish today, to what you did accomplish. Now, put down that list, take a few deep breaths and leave those responsibilities at your work station. Part of good time management is knowing and appreciating each part of the day for the part it plays. Rest is just as important as productivity, so be sure to manage your resting time as well.
I do hope that these tips are useful to you. Please feel free to share your thoughts!
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Until Next Time, Beautiful Souls!
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